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AUTHOR GUIDELINES

A dedicated conference PowerPoint template (16:9 format) is available HERE (optional) for download to support oral presenters in preparing their presentations.
ORAL PRESENTERS

Presenters are allocated a 15-minute slot each, which includes 2 minutes for Q&A. We therefore expect that your presentation does not exceed 13 minutes, as the chairs will have to be strict to keep the schedule.
Presenters are kindly requested to upload their presentations on the dedicated laptop in the speaker-ready area located in the conference room (Big Hall), a Technician and a member of the Organising Team will be present to assist during the process.
Presentations will have to be uploaded via USB memory stick during the breaks, at least 30 minutes before the session starts.

Before doing so, please check the online program for the following information:

  • Date of the presentation 
  • Title of the session 
  • Order of the presentation (e.g. 1st, 2d, 3d….) 

File name convention and format

Please name your presentation file as follows:

  • Presentation ID number
  • Presenter Last name

AbstractID_Lastname.file eg.<“101_Brown.ppt”>

For each accepted contribution you can upload one file (max 230MB) as ppt, pptx or pdf. The suggested format for presentation is 16:9. Presenters are advised to check prior to their session start if formulas/animations/videos are shown correctly.
Please ensure you are in the session room at least 30 minutes before the session begins to meet with the session chairs, who will be near the stage.
The presenters must change the slides with the “slide advance device” placed on the podium. Any presentation from personal laptops is not allowed to ensure a smooth program running and minimise the transition time between presentations.

Following the event, the presentations may be published online.

Should you NOT want your presentation to be published, kindly advise the workshop oraniser in this respect.

POSTER PRESENTERS

Content: Posters should meet the workshop objectives in the relevant thematic areas and may present research results or research plans.

The required poster size is A0, portrait orientation.
Poster width should not exceed 90 cm (36″) height should not exceed 122 cm (48″).

Poster authors are expected to present their posters to the scientific community starting on the 26 of October during the Welcome Drink and the Poster sessions. However, posters will most likely remain on display for the entire duration of the conference, as they will be featured during coffee breaks, demos and icebreakers.
Please take the opportunity to read other posters and exchange contact information.

Mounting
Poster presenters should bring their posters already printed. No printing of the posters will be possible on-site. All posters should be mounted before the poster session and welcome drink start on 26/10/2026. Material for mounting the posters will be provided at the poster session area.
Please check that your poster is located on the correct board. The poster list will be available nearby the poster panels.
All the posters should be dismounted by lunch time on the 30 October 2026.

Printing Services in the Frascati Area

The posters can also be printed through some printing services in Frascati to avoid carrying the poster on the airplane. If the poster authors would like to print their portrait A0 posters, they can refer to the shops below that offer A0 color printing services: